This policy explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
Who are we?
The Dundrod and District Motorbike Club is the organisation which operates the Ulster Grand Prix (UGP).
Data Protection Officer
Tel: 07717 495274
The GDPR provides rights for individuals:
- The right to be informed
The right to be informed encompasses our obligation to provide ‘fair processing information’, typically through a privacy notice.
It emphasises the need for transparency over how we use personal data.
- The right of access
Individuals have the right to access their personal data and supplementary information.
The right of access allows individuals to be aware of and verify the lawfulness of the processing.
- The right to rectification
Your personal data can be rectified if it is inaccurate or incomplete
- The right to erase
The right to erasure is also known as ‘the right to be forgotten’.
The broad principle underpinning this right is to enable an individual to request the deletion or removal of personal data where there is no compelling reason for its continued processing.
- The right to restrict processing
Individuals have a right to ‘block’ or suppress processing of personal data
- The right to data portability
The right to data portability allows individuals to obtain and reuse their personal data for their own purposes across different services
7. The right to object to processing
processing based on legitimate interests or the performance of a task in the public interest/exercise of official authority (including profiling);
direct marketing (including profiling); and
processing for purposes of scientific/historical research and statistics
8. Rights in relation to automated decision making and profiling.
The GDPR provides safeguards for individuals against the risk that a potentially damaging decision is taken without human intervention.
Identify whether any of your processing operations constitute automated decision making and consider whether you need to update your procedures to deal with the requirements of the GDPR.
9. The right to withdraw consent at any time, where relevant
- We are required to make it as easy to withdraw consent as to give consent
- Fans can change your preferences by email via clicking on the link on our ezines. All stakeholders can call the UGP office or contact us at https://ulstergrandprix.net/contact-the-ugp-team/
10. The right to lodge a complaint with a supervisory authority
The Information Commissioner for Northern Ireland may be contacted here
Information Commissioner’s Office
14 Cromac Place
Tel: 028 9027 8757 or 0303 123 1114
Map and directions
Or Online at https://ico.org.uk/concerns/
What type of information we collect from you?
The UGP collects personally information, such as your email address, name, home or work address or telephone number.
The legal basis for the processing and the purpose of the processing.
The UGP are collecting data based on keeping fans aware of the race each year together with other stakeholders such as Riders, Volunteers and Marshals.
You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.
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What we do and keep here
How long do we keep your information?
We review our retention periods for personal information on a regular basis. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.
Who has access to your information?
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes without your consent.
Third Party Service Providers working on our behalf:
We may pass your information to our third party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.
Please be reassured that we will not release your information to third parties for them to use for their own direct marketing purposes.
Securing your information
When you give us personal information, we take steps to ensure that it’s treated securely.
Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
16 or Under
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.
Review of this Policy
We keep this Policy under regular review. This Policy was last updated in February 2018.